Privacy Policy

Last updated: March 11, 2026 (v2026-03-11)

This Privacy Policy explains how Recruina collects, uses, stores, and shares personal data when you use our website, apply for jobs, submit an open application, create an account, post job requests, or contact us.

Data Controller and Contact

Recruina acts as data controller for the processing described in this notice, except where we act as a processor for employer customers.

You can contact us about privacy matters via our contact form or by email at team@recruina.com.

Information We Collect

Information You Provide

  • Name, email address, and contact information
  • CV/resume files, cover letters, and portfolio links
  • Job application and open application details
  • Company and job request details
  • Messages sent through our contact form

Automatically Collected Information

  • IP address and device information
  • Browser type and version
  • Pages viewed, events, and timestamps
  • Referral sources
  • Security and abuse-prevention metadata

Purposes and Legal Bases

We process personal data for these main purposes:

  • Recruitment operations (job applications, open applications, CV handling, candidate communication)
  • Account and platform administration (signup, login, service notifications)
  • Security, fraud prevention, and abuse monitoring
  • Operational analytics and service improvement
  • Legal compliance and audit logging

Depending on the context, our legal bases are one or more of: performance of a contract, steps prior to contract, legitimate interests, consent (where required), and legal obligations.

Information Sharing

We do not sell personal data. We share data only where needed for service delivery, recruitment processes, legal obligations, or protection of rights.

  • Employers and hiring stakeholders: when you apply for a job, relevant application materials are made available to authorized employer-side users.
  • Service providers/processors: hosting, file/object storage, email delivery, support tooling, analytics, and AI-assisted processing providers acting under contractual safeguards.
  • Legal and regulatory recipients: where required by law, court order, or to protect rights and security.
  • Corporate transactions: in a merger, acquisition, or restructuring, subject to confidentiality safeguards.

International Transfers

Some providers may process data outside your country. Where required, we use appropriate transfer safeguards, such as contractual protections and equivalent measures required by applicable law.

Retention

We keep personal data only for as long as needed for recruitment, contractual, legal, and operational reasons.

  • Application and CV records are retained while relevant to active or reasonably expected recruitment workflows, unless legal obligations require longer retention.
  • Account and contract records are kept while accounts are active and for a reasonable period afterward where required for legal compliance, dispute handling, or fraud prevention.
  • Contact and support communications are retained according to operational need and legal accountability requirements.
  • Consent and audit evidence: retained as required for legal and compliance accountability.

Data Security

We apply technical and organizational safeguards designed to protect personal data from unauthorized access, loss, misuse, or disclosure. No method of storage or transmission is completely risk-free.

Your Rights

Where GDPR or similar laws apply, you may have the right to:

  • Access personal data we hold about you
  • Rectify inaccurate or incomplete personal data
  • Request erasure in applicable circumstances
  • Restrict processing in applicable circumstances
  • Object to processing based on legitimate interests
  • Data portability where technically and legally applicable
  • Withdraw consent at any time for consent-based processing
  • Lodge a complaint with your supervisory authority

To exercise rights, contact us via our contact form or team@recruina.com.

Automated Decision-Making

We do not use solely automated decision-making that produces legal or similarly significant effects about you without meaningful human involvement.

Cookies and Tracking

We use cookies and similar technologies for core functionality, security, performance monitoring, and user support. Where required by law, we request consent for non-essential tracking technologies.

Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be published on this page with an updated version and date.

Contact Us

If you have questions about this Privacy Policy, please use our contact form or email team@recruina.com.